Chapter 1: About Buyer User

In the Procurement workflow, as a Buyer user, your major responsibility is about creating a purchase order document for the required items and send it to the Supplier.

A Purchase Order (PO) is a document created and sent to the Supplier with the purpose of engaging in a transaction of products or services. There are three ways to create an order which you will further learn in detail. Once the PO is sent to the Supplier, the Supplier reviews and confirms the order. It is sent back to the Buyer to raise the Good Receipts (GR) and later an Invoice. For more information on GR, refer the Goods Receipts User Manual.

In addition to the orders, you will also be acting on the invoice generated for the corresponding order. The Invoice document is sent to you for acceptance/acknowledgment of the variances/mismatch raised between invoice and order and/or receipt documents. For more information on the Invoice, refer the Invoice User Manual.